October 26, 2011 Assembly minutes

Cloverleaf Center Condominium

October 26, 2011

Assembly

7:00‐9:00 PM

Upcounty Regional Services Center Conference Room A

12900 Middlebrook Road

Germantown MD

Minutes

              I.      Call to order: Farouk Youssef, President of the Association, called the assembly to order at 7:17 PM.

            II.      Proof of announcement: The 2012 Annual Meeting of the Association at 7 PM, October 26, 2011, at the Upcounty Regional Services Center in Room A, was announced by mail to all Unit owners, and by placement of a sign at the entrance to the community.

          III.      Establishment of a quorum of the Association:

a.      A quorum of the Association is 25% (38 members.)

b.      Nine Unit owners were present in person, and two by proxy.

         IV.      Mr. Youssef moved to adjourn and reconvene the Annual Meeting at 7 PM on November 16, 2011, at the Upcounty Regional Services Center Conference, Room A.  The motion was duly seconded and approved by a show of hands of those present.

a.      Discussion: The business of the meeting on November 16 will be to elect a Plex Director, followed by any other business of the Association, and a Board of Directors meeting.

           V.      ACC convened by a vote of the Directors (4 Aye, 0 Nay):

a.      20516 Bridger Way (Tomson): Requested to replace the garage door. Mr. Youssef moved to approve; Mr. Franke seconded; Mr. Kim asked regarding the pattern; Mr. Tomson replied that it would be the same as the rest of the community; Mr. Krueger noted there may be a tax credit. Vote: 4 Aye, 0 Nay.

         VI.      Open forum

a.      The budget will be discussed on November 16.

b.      The motion to approve the 2009 Annual Meeting minutes cannot be made until the meeting has reconvened. The 2010 Annual Meeting was not reconvened.

c.       Diana Smith asked about contract renewal. Elan Krueger said insurance is open for bids; received a new bid for landscaping from Stolberg.

d.      Mr. Krueger will check on the planting of the berm; it was noted that Brickman is mowing on rainy days.

e.      Requiring access for the work Guardian recommends will be placed on the November 16 agenda.

f.        If we don’t get a loan, we may do one building; however, prices are contingent.

g.      By MD Code 11-110, Associations are now at the same level as mortgagees. As the Association has four months priority, may expect to see mortgagees escrow four months of dues.

       VII.      Mr. Youssef adjourned the assembly at 8:22 PM, and called for a meeting of the Board.

     VIII.       Establishment of a quorum of the Board:

a.      Farouk Youssef, President,

b.      Andrew Kim, Vice-President,

c.       Peter Franke, Treasurer, and

d.      Noorul Hinaya Jainoor, Member at Large, all present, establishing a quorum.

          IX.      The Directors discussed the management contract with Mr. Krueger.

            X.      Adjournment at 9 PM.

November 1, 2011, 7:30 PM

November 10, 2011, 7:45 PM

Farouk Youssef, Andrew Kim, and Peter Franke, iaw Article III, Sections 9, 10, 15, and elsewhere, met and discussed the budget, the management contract, the 2010 audit, attorney fees, the loan, the special assessment, and a pending action in the CCOC.