March 21 2012 BOD Meeting Minutes

Board of Directors Meeting

March 21, 2012

Upcounty Regional Services Center, Room C

12900 Middlebrook Road, Germantown MD

I.                    Call to order, quorum, announcement, minutes

a.      Farouk Youssef called the meeting to order at 7:00 PM.

b.      Farouk Youssef, President, Andrew Kim, Vice President, Peter Franke, Treasurer, & Hinaya Jainoor were present & constituted a quorum. Kreg Williams, Secretary, absent, verbal but no written proxy.

c.       Notice of this meeting by post card & sign at the entrance to the community.

d.      Motions were made to approve prior minutes. Jan 18, 2012: PF/FY, 4 Aye, 0 Nay, 1 Abstention. Feb 15, 2012: HN/PF, 4 Aye, 0 Nay, 1 Abstention.

II.                  Continuing business, including management report (Elan Krueger)

a.      Motion to close session @ 8:30 PM to discuss WTP report & term sheet: FY/PF: 3 Aye, 0 Nay, 2 Abstentions (HN absent during vote.)

b.      Katchmark: Work started Mar 6; have held two on site progress reports; discussed complaints; FY says fantastic, fast job on roof replacements & trim.

c.       Letters between 13055 B and BOD: Approved part of ACC has expired (six months); owner advised to resubmit; also need detailed plans for second part (compressor.) Regardless, no change of the disconnect box BOD will be allowed. FY requests EK write to owner to get written status of unit, request inspection.

d.      13051 B: Damage from leaking ice-maker water line. Owner called emergency services and insurance & master policy will cover cabinets & flooring as originally installed by developer. Owner responsible for deductable.

e.      20508 B: Done; owner billed for deductable.

f.        Guardian will soon have replaced 7 of 14 sprinkler heads: Did four units Mar 5-6, will do two on Mar 24; will examine others when Katchmark pulls the siding.

g.      13049 B Hearing: FY intended to move to rescind the $250 wiring fine & uphold second fine, but owner not present, so BOD will now turn this over for collection.

h.      12957 B water shut-off follow-up: EK will call owner.

i.        Brickman offered seasonal color for $530; FY asked about reseeding.

III.                New business and community forum

a.      SRG invoices: FY attests for hours. PF/AK moved to pay. Approved 4 Aye, 0 Nay, 1 Abstention. Copies of invoices & checks will be forwarded to Summit.

b.      PF asks to look into FHA request with new delinquency rate. EK notes that existing FHA mortgages can be refinanced regardless Association’s status.

c.       Auditor has extension for 2011 taxes.

d.      Open session: Discussions of dog waste, speeding, graffiti removal, landscape improvement, light outages, reimbursement for Katchmark for owners’ electricity, sequence of reconstruction work (180 days), types of delinquencies (hardship, don’t believe in project, sporadic), repair of roads, life of balconies.

IV.                Closed session and adjournment

a.      Discussion of TH concerns expressed: Cleanliness, common expenses, speeding.

b.      Discussed collections and loan term sheet.

c.       Adjourned at 9 PM.