July 18 2012 BOD Meeting

Following are the Minutes for the Cloverleaf Center Condominium Board of Directors Meeting, July 18, 2012, Conference Room A, Upcounty Regional Services Center, Germantown, MD, 20874.

Farouk Youssef, President of the Association, called this regularly scheduled and announced meeting of the Board to order at 7:03 PM. The other Directors—Peter Franke, Andrew Kim, Kreg Williams, Hinaya Jainoor—were all present. Minutes for the June 20 meeting were not available and approval was postponed, pending availability. (Note: The May 16, 2012 minutes are also pending approval.)  An agenda for this meeting was not available, but the meeting was held on the following issues at hand.

Elan Krueger reported that the call for candidates will be sent 60 days prior to the Oct 24 Annual Meeting. Ballots and a reminder of the meeting will be sent 30 days prior. The ARC approved the proposal at 20608 DPD. Deck safety letters were sent to 13031 and 13035 B, and a patio storage violation letter to 20548 GCD. A response was sent to 13001 B regarding request for reimbursement for interior repairs.  An insurance claim at 13051 B was settled for about $9,612. A tenant claim at 12957 B was settled for about $8,065. A service request by 13100 B (CCIIIC) for a French drain is not the Association’s responsibility, as the owner’s property extends 4’ from building. Furthermore, the CCIIIC attorney’s opinion is that by common law, no Board has responsibility for runoff.  Management will check whether Brickman has identified the correct pine tree for removal. The fire alarm mother board in Plex phase 13 (“Building 1”) failed, and was replaced for about $2,400. Mr. Krueger asked that the Board grant blanket approval for replacement of the windows and doors and the labor prices from Katchmark.

Motion: The Board hereby gives blanket approval for the replacement of doors, windows and sliders, provided that the unit owner contracts directly for replacing such items. The styles of windows, doors and sliders described and illustrated in the July 9, 2012 Katchmark Proposal are architecturally acceptable for installation.  Approved 5 Aye, 0 Nay.

Motion to pay contractor for Revised Invoice # 3 (July 11, 2012) and to forward to ANB: Approved 5/0.

Motion to close meeting at 8:30 to discuss a payment plan request and a bankruptcy write-off : 5/0.

Motion to pay $218 for 12 months PO Box fee, due July 31: Approved 5/0.

Motion for Mr. Youssef and Mr. Williams to reopen negotiations with Dennis Robinson (Montgomery County) regarding leasing a portion of our property, as the County wants to move on their project in September (letter of July 11), in the midst of our own project: Approved 5/0.

Structura modifications to the contract deferred to executive session, to be held within about 10 days.

In open session, there were discussions of an iron fence (estimated at $10-14/ft), whether delinquent owners are now paying, removal of the dead pine tree, who will run for the new board, when gutters will be replaced, when the balconies will be done, and the balcony sliders.

The closed session discussed also the ANB account and executed contracts, and adjourned at 9 PM.

Note: Farouk Youssef, Peter Franke and Kreg Williams met at a public location on at 8 PM on Monday, July 30, for an emergency meeting of the Board concerning the request of the County to proceed with their project as early as September; Andrew Kim sent his regrets as he was unable to attend. The Board discussed the negotiation with the County, and an implied threat of eminent domain. A motion was made (FY/KW) and approved (3/0) to authorize hiring a lawyer to respond to and to obstruct any explicit threat of eminent domain.