Cloverleaf Center Condominium
BOD Meeting Minutes
December 19, 2012, 7:00‐9:00 PM
Upcounty Regional Services Center, Conference Room A
12900 Middlebrook Road, Germantown MD
Farouk
Youssef called the meeting to order at about 7:06 PM. Peter Franke and Kreg
Williams were present, Noorul Hinaya Jainoor was represented by proxy. Andrew
Kim arrived about 7:15 PM. The meeting was announced by post card and by a sign
at the entrance to the community. FY/PF moved to read & approve the December
4, 2012 BOD meeting minutes (4/0/1.)
Elan
Krueger noted that Management has reserved Upcounty Regional Services Center
Conference Room D for the Jan-May 2013 BOD meetings at 7-9 PM on the third Wednesdays
of those months. Management recommends the Association ban pit bulls, and that owners
who already have pit bulls write a release of liability. Mr. Youssef signed an
addendum to the Management contract for 2013. The fire sprinkler issues related
to low air pressure in Bldg 3 and an alarm bell in Bldg 7 are being investigated.
EK reported that Heather Walter backed a car from the garage at 13057 B and
clipped the side with a mirror; the damage to the garage is a car insurance
issue; J. Reed (SFIG) is not interested; EK wishes to talk with the engineer
regarding this structure; FY noted that roof work is pending; PF asked if there
is a certificate of insurance for the Bldg 1 roof work. The damage list for
Hurricane Sandy is open; AK is the only one John has not yet contacted.
The
storm pond between the community and Kinster Dr. was drained and mud was
cleared from the drainage pipe intake. There remains an issue regarding removal
of the trees on the berm. FY will deal with this issue, as the County Inspector
was abusive, raised his voice, threatened fines, and overstepped his authority
by ordering our contractor to perform unnecessary work previously ignored by
the County, i.e., cutting down all the trees by Dec 24 (including some at least
twelve years old), regardless their age and size, and their value to the
environment, and ignored any responsibility for the damage to the berm that may
result (e.g., as a result of root rot.) That the 2010 work order was not
previously enforced shows negligence on the part of the County. Run-off from
Crystal Rock Drive and adjacent communities contributes about 80% of the
drainage into the pond, so the County therefore “owns” it for its $1 easement.
EK will continue mowing of the berm twice a year and asked what else would the
Board like Management to do? FY will write to the County regarding the so-called
environmental complaint; Management may alert the County that the Association
absolves itself from any damage consequent to cutting the trees. The
Association will continue the matter pending settlement of the question of ownership.
ARC:
Motion (FY/PF) to send letters to 13031 B; 12804 DPD (5/0.)
Motions
to pay Katchmark #8 ($98,198; FY/PF; 5/0) and SRG to 11/30 ($9,039.93; FY/KW;
5/0.) Remaining (unused) credit at ANB is $72,866.93.
Motion
(FY/PF) to sign 2012 audit and taxes engagement letter with Mohn-Allen, $3450
(5/0.)
FY,
PF, EK signed the Representation Letter for the Amended Draft 2011 audit;
D&S will issue Final.
Curb
and leash laws: EK wrote to the 150 owners that henceforth dogs not on a leash
or not curbed will be reported; EK will contact CCIIIC in this regard.
Ownership
of pit-bulls in Cloverleaf and Cloverleaf 3: Discussion of amendments to a rule
proposal for pit-bulls to reflect current MD Court interpretation of the breed
and release from liability letters from affected owners (e.g., Gunner, Charley)
will be put on the agenda for the January 16, 2013 BOD meeting.
EK
will devise a plan for replacement of any burned out carriage light bulbs (13W CF,
2700K); PF will take care of the two fire alarm closet keys (5 & 7) that
went missing during the project.
Discussion
of reserve study tabled.
FY
moved to close meeting to discuss a short sale and current collections. The BOD
rejected a proposal regarding the short sale (3/1/0).
The
meeting was adjourned at 8:55 PM.
