BOD Meeting Minutes December 19, 2012

Cloverleaf Center Condominium

BOD Meeting Minutes

December 19, 2012, 7:00‐9:00 PM

Upcounty Regional Services Center, Conference Room A

12900 Middlebrook Road, Germantown MD

Farouk Youssef called the meeting to order at about 7:06 PM. Peter Franke and Kreg Williams were present, Noorul Hinaya Jainoor was represented by proxy. Andrew Kim arrived about 7:15 PM. The meeting was announced by post card and by a sign at the entrance to the community. FY/PF moved to read & approve the December 4, 2012 BOD meeting minutes (4/0/1.)

Elan Krueger noted that Management has reserved Upcounty Regional Services Center Conference Room D for the Jan-May 2013 BOD meetings at 7-9 PM on the third Wednesdays of those months. Management recommends the Association ban pit bulls, and that owners who already have pit bulls write a release of liability. Mr. Youssef signed an addendum to the Management contract for 2013. The fire sprinkler issues related to low air pressure in Bldg 3 and an alarm bell in Bldg 7 are being investigated. EK reported that Heather Walter backed a car from the garage at 13057 B and clipped the side with a mirror; the damage to the garage is a car insurance issue; J. Reed (SFIG) is not interested; EK wishes to talk with the engineer regarding this structure; FY noted that roof work is pending; PF asked if there is a certificate of insurance for the Bldg 1 roof work. The damage list for Hurricane Sandy is open; AK is the only one John has not yet contacted.

The storm pond between the community and Kinster Dr. was drained and mud was cleared from the drainage pipe intake. There remains an issue regarding removal of the trees on the berm. FY will deal with this issue, as the County Inspector was abusive, raised his voice, threatened fines, and overstepped his authority by ordering our contractor to perform unnecessary work previously ignored by the County, i.e., cutting down all the trees by Dec 24 (including some at least twelve years old), regardless their age and size, and their value to the environment, and ignored any responsibility for the damage to the berm that may result (e.g., as a result of root rot.) That the 2010 work order was not previously enforced shows negligence on the part of the County. Run-off from Crystal Rock Drive and adjacent communities contributes about 80% of the drainage into the pond, so the County therefore “owns” it for its $1 easement. EK will continue mowing of the berm twice a year and asked what else would the Board like Management to do? FY will write to the County regarding the so-called environmental complaint; Management may alert the County that the Association absolves itself from any damage consequent to cutting the trees. The Association will continue the matter pending settlement of the question of ownership.

ARC: Motion (FY/PF) to send letters to 13031 B; 12804 DPD (5/0.)

Motions to pay Katchmark #8 ($98,198; FY/PF; 5/0) and SRG to 11/30 ($9,039.93; FY/KW; 5/0.) Remaining (unused) credit at ANB is $72,866.93.

Motion (FY/PF) to sign 2012 audit and taxes engagement letter with Mohn-Allen, $3450 (5/0.)

FY, PF, EK signed the Representation Letter for the Amended Draft 2011 audit; D&S will issue Final.

Curb and leash laws: EK wrote to the 150 owners that henceforth dogs not on a leash or not curbed will be reported; EK will contact CCIIIC in this regard.

Ownership of pit-bulls in Cloverleaf and Cloverleaf 3: Discussion of amendments to a rule proposal for pit-bulls to reflect current MD Court interpretation of the breed and release from liability letters from affected owners (e.g., Gunner, Charley) will be put on the agenda for the January 16, 2013 BOD meeting.

EK will devise a plan for replacement of any burned out carriage light bulbs (13W CF, 2700K); PF will take care of the two fire alarm closet keys (5 & 7) that went missing during the project.

Discussion of reserve study tabled.

FY moved to close meeting to discuss a short sale and current collections. The BOD rejected a proposal regarding the short sale (3/1/0).

The meeting was adjourned at 8:55 PM.