February 15, 2012 Board Meeting Minutes

Cloverleaf Center Condominium

Meeting Minutes: Board of Directors Meeting

February 15, 2012, 7:00-9:00 PM

Upcounty Regional Services Center, Room C

12900 Middlebrook Road, Germantown MD

I.                    Farouk Youssef called this meeting to order at 7:00 PM.

II.                  Farouk Youssef, President, Andrew Kim, Vice President, Peter Franke, Treasurer, Kreg Williams, Secretary, & Hinaya Jainoor were present & a quorum.

III.                Notification of this meeting by post card & sign at the entrance to the community.

IV.                Abbreviated minutes from 1/18; motion to delay approval (FY/PF): 5 Aye, 0 Nay. 

V.                  Continuing Business:

a.      Motion to close meeting at 8:30 PM discuss loan, WTP (FY/KW): 4 Aye, 0 Nay.

b.      We signed a Letter of Intent with the contractor & reduced scope to $1.3MM ($1.7MM with engineering, legal, and contingency costs); ~$400K on hand; project will begin Mar 5 on roofs (lifetime warranty): will fix 75% of the leaks; balconies, siding, windows will follow; material samples & colors shown (FY.)

c.       We have entered the Amended Resolution in five judicial cases, including the CCOC, and it held in law; we were awarded $7000 in legal fees (FY.)

d.      We will select areas to store materials & equipment; mobile bins (FY.)

e.      Will move forward with our own money to lock in a lower price for roof tiles; bank money later, if something happens, roofs done; balconies second and siding last. Engineer will select order of building repair; “Building 1” roof last (FY.)

 

VI.                Management Report (Elan Krueger):

a.      20508 B: Work done, claim filed (>$5000 pass through cost.)

b.      12957 B:  Missing downspout alleged to have caused groundwater infiltration (water stains living room floor.)  Tenant called County, resulting in code violations. Now pristine, except carpet stain that Minkoff cannot remove (code violation.) Determine Association & Unit owner responsibilities; appeals.

c.       Sprinkler Head replacement: EK noted that one head was done and that he has the easy ones scheduled.

d.      13055 B: Owner has not responded; some communication with CCOC, other issues, motion stands (FY.) Owner can resubmit (EK.)

e.      13049 B: Owner did not respond; payments go to fines; we are trying to avoid attorney costs. EK will write again.13015 B: No report.

f.        13045-47 B: Did not report leaks.

VII.              New Business

a.      Community Forum: Community will decide later if duration of payments to be reduced (FY.) Same re bad debt, money left over, reserve study (PF.) Loan will be secured in “bite sized pieces” (FY.) Written report requested re termites has not been presented (EK.) Amendment requires SA be paid at closing (PF.)

VIII.            Meeting closed to discuss terms proposal & contract; delinquencies & WTP cases.

IX.                Adjourned at 9 PM.