BOD Meeting 19 Sept, 2012

The following are the minutes from the 19 Sept, 2012, Cloverleaf Center Condominium Board of Directors Meeting, Conference Room A, Upcounty Regional Services Center, Germantown, MD 20874.

• The meeting was announced by a postcard and by the sign. Farouk Youssef called the meeting to order at 7:05 PM, Kreg Williams and Peter Franke present. Mr. Youssef announced that Andrew Kim would be absent but had not given a written proxy. [Noorul Hinaya Jainoor arrived at 7:12 PM.] Motion (FY/PF) to close the Meeting at 8:30 to discuss the WTP report (Vote: 3 Aye/ 0 Nay/ 2 Absent). Motion (PF/KW) to approve the Minutes of 8/22/2012 (Vote: 3/0/2.)
•  Continuing Business and Management Report: Elan Krueger (Management) reported Summit will mail the second Annual meeting announcement and the Proxy Ballot. Katchmark has been able to enter the units, but one owner disputes he is responsible for that unit. Another owner disputes the quality of the work. A pole light was repaired and a dead tree was removed and stumped out. Mr. Krueger authorized about $637 in repairs for a fire alarm flow switch and gauge, and the BOD agreed that was appropriate.  [Ms. Jainoor arrived.] Motion (FY/PF) to meet and discuss the 2013 budget on Oct 1 at 8 PM (Vote 4/0/1). Mr. Youssef noted that the audit is now 6 months late and we are not impressed. The most recent excuse for the delay is a “fraud letter”. It is too late to change this year, but to avoid a 1% penalty on the bank loan next year we will need a firm that will do the job on time.  Taxes were filed on September 15.
•  Cloverleaf has refused a recent DOT proposal that changed the terms for a lease of a section of our property from 18 months to 10 years. CCIIIC received a separate offer to purchase a portion of their property by eminent domain. On Sept 12, FY, PF, KW, and AK, with Larry Harris and Meg Guessford from CCIIIC, met to discuss drafting a letter to the County Executive. The letter asks why DOT has allowed the people to be misled with a sign about drainage re-grading while the site at the end of Kinster Dr was flagged for a future building. Why have neither the studies projecting unacceptable noise impact as a result of the extension of Century Blvd nor the failed soil test studies been publicized?
• A Reserve Fund CD matured and was transferred from United Bank to TD Bank. Our Funds (other that the Operating Fund Account) are now in TD Bank, Germantown (Common Reserves), and in Access National Bank, Reston, VA (Special assessments and that portion—57%—of LCE reserves that relate to the Plex building repair project, such as reserves for siding, roofs, etc.)
• The BOD, responding to a letter from 12915 Bridger Dr, states that repairs to or change of the doors, now aged 16-years, is the responsibility of the owner, not the owner’s neighbors. Furthermore, that owner was aware of construction defects and leaks from the get-go. When we recently replaced the siding, repairs were revealed that had been made with a Tyvac-brand tape that has not been used for ten years. That owner did not take action against the construction company, nor the sinking fund, and now wants to put the claim on us, and to involve her employer.
• Management gave a day care facility request form to 20537 GCD. The owner is difficult and does not understand that the owner’s role is to make the request, and the Board’s role is to approve the request. Mr. Krueger will notify the owner that without a properly executed form we will call the authorities to ask they cancel the County permit.
•  New business and community forum: The Plex building repair project has been going smoothly but we hit a snag with the Gyp-Crete subfloor sound barrier and fire retardant material. To replace any Gyp-Crete which has rotted out, we need to go to a Virginia Beach company that will only come if it is worth their while. To bypass this would not conform to current MD code. Although we may have a “grandfather” option, we like to do things right the first time. We will therefore bypass only units that don’t really need it and concentrate on the two units where the problem is known, at about $10,000 each. We will thereby run a little over budget.
•  A presentation and question-answer session about refinance options was given by Mr. Bruce Davila, chief mortgage advisor and consultant at Empire Financial Services, 51 Monroe St, Suite 1101, Rockville, MD 20850. To contact Mr. Davila: Office (240-499-3205), cellular (240-273-8582), email Financialservicing@gmail.com. The Association thanks Mr. Davila for the information he presented.
• The inadvertent late fees for 13109 Bridger Dr were waived. The hard copy of the #5 pay request from Katchmark has not yet been received. The meeting was closed at 8:30 to discuss the current WTP report. The meeting was adjourned at 9 PM.