October 24, 2012 BOD Meeting Minutes

Cloverleaf Center Condominium

Meeting Minutes

October 24, 2012, 7:00‐9:00 PM

Upcounty Regional Services Center, Conference Room A

12900 Middlebrook Road, Germantown MD

The President called the Assembly to order and noted that an Annual Meeting of the Association had been announced by postcard, by a letter including a proxy ballot, and by the sign. The President will note whether a quorum of the Association (38 owners present in person or by proxy) is present at 7:35 PM.  Upon establishment of a quorum, the President will open the 2012 Annual Meeting of the Cloverleaf Center Condominium. If a quorum of the Association is not present, the meeting will adjourn.

A quorum of the Board of Directors (Farouk Youssef, Kreg Williams and Peter Franke) was present and Mr. Youssef opened a BOD meeting at 7:05 PM in order to attend to pending business. Andrew Kim arrived at 7:30 PM.

Business:

• The minutes of the Sept 19, 2012 meeting were read and approved by a vote of 3 Aye, 0 Nay, and 2 absent.
• Storm Drain: Subsequent to the work previously authorized, the brush has now been removed at a cost of $6870. Work will continue in phases pursuant to the cash flow situation.
• Project: A motion was made (F/P) to approve the corrected invoice #6 from Katchmark. The motion was tabled pending further review. A motion was made (F/K) to approve SRG invoice #7886 for $11,335.70. A request will be made for a summary of the total amount paid so far to SRG. The motion was approved 3/0/2.
• WTP invoices: A motion was made (P/F) to approve payment of $6844.51 from the special assessment fund to WTP for the legal work related to the ANB loan approval. The motion was approved 3/0/2, and an approved copy of the invoice was given to Elan Krueger for payment. There will be a meeting with a WTP partner tomorrow regarding what the Association has paid WTP and what has been charged to the delinquent owners’ accounts.
• Representation Letter: Approved 3/0/2 with comments. A signed copy was given to Elan to forward to the auditors.
• FHA: Regarding any conflict between Cloverleaf Bylaw V. 14(g) and FHA approval, our Bylaws also permit us to promulgate rules for the well being of the Association. A motion was made to discuss with WTP the definition of “transient tenants.” Approved 3/0/2.
• The 2013 proposed budget will be mailed to the owners.

At 7:35 PM, ten (10) unit owners were present and a quorum was not reached. According to the rules, a reconvened Annual Meeting may be called. A motion to discuss delinquencies in closed session was approved (4/0/1). The Board adjourned at 7:50 PM (4/0/1.)